Proposed New Constitution
Monday 29th June 2009
Due to club merging the juniors and seniors we need to have one set of rules, which will enable us to continue to gain accreditation to run junior teams. Here is a proposed Constitution which will replace the Senior Rules and Junior Constitution. If you have any questions or recommendations for change please let a committee member know by the meeting on Wednesday.
The club shall be called Llangennech Association Football Club (hereinafter called the club).
The club shall be affiliated to the West Wales Football Association, and shall be members of the Carmarthenshire Association Football League and the Carmarthenshire Junior Association Football League.
3. Aims and Objectives
The club shall aim to positively promote the game of association football to its members and offer coaching and competitive opportunities to all those members who wish to play. To this end it shall operate a ‘turn up and play’ policy for junior members, to ensure those who wish to play have the opportunity to do so. It will seek to involve all members, particularly adults and parents of junior members, in the undertaking of its activities to ensure there is sustainable and quality provision for all.
4. Equality Statement
The club is fully committed to the principles of the equality of opportunity.
No participant, volunteer, job applicant or employee of the club will receive less favourable treatment on the grounds of gender, age, colour, disability, ethnic origin, parental or marital status, religious belief, social class or sexual preference than any other.
The club will ensure that there is open access for all those who wish to participate in the activities of the club, in whatever capacity and that they are treated fairly.
The club recognises its legal obligations not to discriminate and will regard discrimination by any employee, participant or volunteer as grounds for disciplinary action under the relevant club rules.
* Adapted from the FAW Welfare Policy.
5. Welfare Statement
The club recognises its responsibility to safeguard the welfare of all children, young people and vulnerable adults who are in membership of the club. The club will aim to provide good quality football in a safe environment by adopting the procedures and working practices of the Football Association of Wales’ Welfare Policy.
* Adapted from the FAW Welfare Policy
6.1 The club shall consist of the Officers and the members.
6.2 In accepting membership, a person agrees to abide by the Constitution of the Club and the decisions of the Club Management Committee.
6.3 All members are also required to abide by the appropriate FAW Football Code of conduct.
6.4 The Management committee shall be responsible for considering whether applications for membership should be accepted. This decision shall be made in accordance with the Equality statement in paragraph 4.
6.5 Members under the age of sixteen shall be considered as junior members.
6.6 Junior members shall not have the right to vote at Committee meetings, but are entitled to elect one representative who shall have the right to vote.
7. Membership and Subscription Fees
7.1 Membership and subscription fees shall be set at the Annual General Meeting. The level of fees shall distinguish between adult and junior members.
7.2 Annual membership fees shall be collected in September of each year and are payable to the club Treasurer. No member will be eligible to represent the Club if he/she has not paid the agreed membership by the start of the playing season.
7.3 Subscription fees shall be collected at each training session and/or match day by a nominated member. No member will be eligible to represent the Club if he/she owes an unacceptable amount at any point in the season.
8. Management Committee
8.1 The Management Committee will act for the members of the club and shall be comprised of the following nominated Officers: Chairperson, Secretary, Junior Secretary, Treasurer, Welfare Officer. In addition, members may be nominated on to the committee in a non-officer capacity.
8.2 These Officers shall be appointed at the Annual General Meeting and hold their posts for a calendar year, but may seek re-election at the following year’s AGM. Members may be co-opted onto the committee during the course of the season.
8.3 The Management Committee shall meet monthly on the first Wednesday of every month (or when determined by the Chairperson) and the Secretary will convene all meetings.
8.4 The quorum necessary for Management meetings shall be 4.
8.5 Any member of the Management Committee failing to attend three consecutive meetings without apology shall be deemed to have resigned.
8.6 The management Committee will select all Team Managers. Managers will have full control over team activities during the course of the season.
8.7 The Management Committee shall be responsible for interpreting the Club Constitution in relation to the operation of the club’s affairs. Proposed amendments to the Constitution can only be agreed at the AGM.
8.8 Responsibility for all property owned or leased by the club rests with the Management Committee.
8.9 The Management Committee is responsible for the recruitment and management of all professional staff employed by the Club.
9.1 All monies raised by, or on behalf of the club shall be applied to further the aims and objectives of the club and for no other purpose.
9.2 The club Treasurer is responsible for maintaining the financial accounts of the club detailing all income received and expenditure made.
9.3 The financial year of the club starts on 1st June and ends 31st May.
9.4 The funds of the club shall be lodged at a bank or building society in an account in the name of the club. All cheques, drafts, etc. drawn on this account shall be signed by two of the standing committee members or officers as nominated with the bank.
9.5 All fines shall be paid by the individual who committed the offence.
9.6 Two full club members who are not on the management committee, should Audit the accounts prior to the AGM.
10. Annual General Meeting
10.1 The Annual General Meeting (AGM) of the club shall be held in June of each year or within three months of the end of the club’s financial year. At this meeting the annual report of the Management Committee and the audited statement of accounts up to the end of the financial year shall be presented.
10.2 The Secretary shall give no less than 21 days notice of the date of the AGM to all members.
10.3 All elections of Officers shall be confirmed at the AGM. The Secretary should receive all nominations for Officer’s posts. Nominations shall require two supporting signatures from members of the club eligible to vote.
10.4The dates of the AGM and the Management Committee meetings shall be determined at the previous meeting. In addition, the Chairperson may call a meeting when he or she considers it necessary or desirable, or upon the written request of at least three members of the Management Committee.
10.5The quorum for general meetings shall be 10 members present who are eligible to vote.
11. Voting Procedures for all meetings
11.1 All members entitled to vote at meetings shall have equal voting rights.
11.2 A motion shall be carried by a simple majority of those present and voting, except when the motion is a Constitutional amendment, which shall require a two-thirds majority.
11.3 In the event of equal votes being cast, the Chair shall have a casting vote in addition to a deliberate vote.
12. Discipline and Appeals
12.1 The Management Committee shall have the authority to take appropriate disciplinary action against any member or employee of the club and the discretion to terminate membership or employment if any person is found guilty of conduct deemed detrimental to the club.
12.2 Should a disciplinary issue involve the Welfare of a child or vulnerable adult then the Area Association Welfare officer will be informed.
12.3 All individuals have the right of Appeal to any disciplinary decision made by the Management Committee.
12.4 Any request made for an Appeal Hearing should be made to either the Secretary or Chairperson within 14 days of the Disciplinary decision.
12.5 An Appeal Hearing should be convened within 14 days of the request for an Appeal being submitted.
12.6 An Appeal Hearing should be convened by a member of the Management Committee and no more than four additional Club members who are independent of the original Disciplinary Hearing and subsequent decision.
13. Dissolution procedures
13.1 In the event of the club ceasing to exist and following the discharge of all debts and liabilities, any assets at the time of dissolution shall become the property of the West Wales Football Association. No member shall obtain any asset from the club.
14. Review of the Constitution
14.1 This Constitution should be reviewed a minimum of once every two years.
14.2 Any alteration to the Constitution shall require a two-thirds majority of votes.
15. Club Teams
15.1 The management committee will ensure that all teams within the club have equal equipment and facilities.
15.2 The management committee must promote the whole club, ensuring that a ‘them and us’ culture does not exist.
16.1 Each person is responsible for his own belongings whilst taking part in club facilities. The club will not be held responsible for any loss or damage.
17.1 All senior transfer forms to be signed by the club secretary and all junior transfer forms to be signed by the junior secretary.
18.1 All matters arising that are not provided for by the Constitution will be dealt with by the Management Committee, whose decision shall be final.